Program Officer

Summary of Key Functions

1. Coordinate implementation of programme strategies
2. Provide Program and admin Support to the management of the programme
3. Coordinate and lead knowledge building and knowledge sharing

Duties and Responsibilities

1. Assist in development and implementation of programme strategies, work plans including monitoring and evaluation plans.
2. Collection, analysis and presentation of information needed for programme development and implementation.
3. Organize and assist in developing and implementing project communication strategies
4. Coordinate proper communication of HOB Global Development Partnership Programme strategy through grants and projects.
5.  Coordinate the operational and financial management of responsible programmes/projects and ensure that necessary programme management and financial procedures are properly implemented.
6. Track and report on programme implementation and fund utilization.
7. Presentation of information for audit and evaluation of the projects.
8. Assist in preparation, filing, compilation and dissemination of documents/materials relating to the programme.
9. Provide logistics support for missions, events and project related workshops.
10. Maintain good communication with other units of the HOB and with external counterparts at the working level.
11. Assist in maintaining the project profile in Software, including preparation of required budget revisions, creation of requisitions making budget check for requisitions, POs and vouchers, etc.
12. Participation in the trainings for the operations/ projects staff on programme issues.
13. Contributions to knowledge networks and communities of practice.
14. Other relevant responsibilities as assigned by the programme manager

Competencies

Functional Competencies:             

Advocacy

• Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

• Provides information and documentation on specific stages of projects/programme implementation

Building Strategic Partnerships

• Analyzes general information and selects materials in support of partnership building initiatives

Innovation

• Documents and tracks innovative strategies/best practices/new approaches

Promoting Learning and Knowledge Sharing

• Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Demonstrates good knowledge of information technology and applies it in work assignments

Client/Funding organizations Orientation

• Reports to clients/funding organizations in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client/funding agency needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with clients/funding organizations
• Responds to client/funding organizations needs promptly

Core Competencies:             

1. Demonstrating/safeguarding ethics and integrity
2. Demonstrate corporate knowledge and sound judgment
3. Self-development, initiative-taking
4. Acting as a team player and facilitating team work
5. Facilitating and encouraging open communication in the team, communicating effectively
6. Creating synergies through self-control
7. Managing conflict
8. Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
9. Informed and transparent decision making

Required Skills and Experience

Education:

• University Degree in Project Management, Business or Public Administration, Economics, Political Sciences and Social Sciences and project subject related area would be desirable, but it is not a requirement.

Experience:

• Minimum of 2 years of relevant programme experience;
• Experience working with Órpahanges, UN agencies, governmental offices, and international organizations, preferred;
• Good interpersonal and communication skills and team work spirit
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language:

• Fluency in Amharic and English